Warehouse & DSD Accounting Clerk

Warehouse & DSD Accounts Payable - Commerce, CA

March 1, 2017

Job description:

This position reports to the Inventory Accounting Manager and will reconcile invoices for purchase orders and receiving documents for payment and posting to the AP/general ledger accounts. Performs all checks distribution and purchase order filing/scanning for the warehouse payable function. Also, provide clerical support to the store DSD payable accounting function.

Minimum requirements:

High school diploma or general education degree (GED); or three years related experience and/or training; or equivalent combination of education and experience. Requires strong accounting and accounts payable reconciliation skills. Retail Management Certificate is desirable.

Specific duties include, but are not limited to:

  • Reconciles Accounts Payable records to general ledger accounts.
  • Matches invoices to payment records and reconciles cost differences to ensure correct payment amount. Mails checks and attachments.
  • Works with vendors and Category Managers to reconcile and resolve all outstanding account balances, payment differences and other item and cost issues.
  • Reviews paperwork for irregularities i.e., incorrect payment date, amounts and addresses. Also audits for shortages, off invoice allowances, pricing differences, extended terms and receiving corrections.
  • Maintains files on paid invoices and files outstanding purchase orders chronologically. Monitors documents stored off of the premises. Coordinates retrieval from storage if necessary.
  • Sorts and distributes mail to appropriate clerks.
  • Photocopies invoices and checks as required for auditing purposes.
  • Enters various deductions and paybacks to the Accounts Payable System.
  • Audits and uploads Cash & Carry Division DSD invoices to Accounts Payable system for payment.
  • Approves Electronic Funds Transfers on line for both Warehouse and DSD AP departments.
  • Interacts with stores, DSD vendors and other departments (as needed) to research problems and correct errors.
  • Performs other duties as assigned.
Candidates must possess the following skills:
  • Must have basic PC skills and be proficient in Microsoft Excel and Word.
  • Must have the ability to learn other system applications as needed.

Contact: HRResume@smartandfinal.com
Fax Number: (888) 881-1365

Internal candidates must be in their current position 6 months or longer and complete an Associate Job Opportunities Application form. This form may be obtained from Human Resources by calling (323) 869-7644. Submission of an application does not guarantee an interview.

External Applicant: Download Application and Applicant Identification Data Form

Internal Applicant: Download Application

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